Our vendors

What Does Seplat Energy Buy?

Seplat Energy, as a leading oil and gas operator, requires a wide range of goods and/or services from different categories of contractors, suppliers, and vendors (“Vendors”) to support its oil and gas development, production and post-production activities, projects and operations. We procure a wide range of goods and/or services, from the most technically complex and sophisticated, to the most simple and basic.

Who Is a Seplat Energy Vendor?

A Seplat Energy Vendor is an entity that has passed the Seplat Energy pre-qualification assessment process and is registered to provide goods and/or services to Seplat Energy. Registration of corporate entities as Vendors/Contractors/Consultants in Seplat Energy is the gateway to having a business relationship with Seplat Energy. To transact any business with respect to procurement and contracting with us, a business entity must register with Seplat Energy. Upon registration, Vendors are grouped into:

• General Vendor: A company in which majority of the equity is held by Nigerians.

• Community Vendor: A Company or a Business Enterprise in which the majority equity owner is from any of the communities that Seplat Energy has operations (Host community and impacted community with verifiable evidence).

• Foreign Vendor: A Company or Business Enterprise in which the majority equity is held by foreigners, or the company does not have any operational/office location in Nigeria.

• Special Vendor: This refers to Government agencies, Non-Governmental Organizations etc.

Who Can Do Business with Seplat Energy?

Any Vendor that is technically experienced and clearly capable of meeting the set requirements can apply to become a registered Vendor to Seplat Energy.

While prospective Vendors are welcome to contact Seplat Energy to introduce the goods and/or services they can provide, do remember also that Seplat Energy’s requirements are diverse. Hence, we may not need the goods and/or services that you offer at that time; or we may already have an adequate number of Vendors in the relevant work categories on our Register.

How to Become a Seplat Energy Vendor

The New Process - Read the process below and thereafter, register to begin the validation and registration process. This is a two staged process:

Stage 1: Vendor goes through the requirements for document validation via Dun & Bradstreet

• The Vendor shall visit Dun & Bradstreet’s (D&B) Vend-R portal for documents validation (see link below).

https://vendr.dnbnigeria.com/register

Note that the validation comes before registration.

Once D&B is satisfied that the Vendor is an existing and genuine business entity and their documents are validated, D&B issues a certificate with a globally recognized business identifier, the DUNS Number, to the vendor. The possession of a Dun and Bradstreet Certificate, with the unique nine-digit Dun and Bradstreet (D&B) number, is a requirement to commence the Seplat Energy registration process.

After verification of payment by D & B, the vendor shall be given a link to Vend-R to upload the required registration documents. The Dun & Bradstreet validation process would ideally take between 7 -10 working days. The counting starts when all the required documents have been uploaded in the portal.

Stage 2: Vendor uses the Dun & Bradstreet Number to register directly into the Seplat Energy Vendor Management System (VMS)

• The vendor shall forward the D&B Certificate to the vendor management team ([email protected]) to commence registration.

• The vendor management team will respond with a simple questionnaire requesting the Vendor to provide the following:

• Relationship with Seplat host communities, if any

• Email address

• Phone number

• The vendor responds to the questionnaire.

• Based on the responses to the questionnaire, the vendor management team sends a link to the vendor to complete the e-registration form on the VMS Portal.

• The vendor completes the registration form which is reviewed by the Vendor Management Officer.

• The Vendor Management Officer sends a mail to the vendor to provide supporting documents (Click to see table of documents required)

• The Vendor Management Officer shall make recommendations for internal approvals and upon final approval in VMS, a registration letter is automatically generated and transmitted to the Vendor. The required business systems are then updated with the Vendor’s information. The Vendor is, therefore, registered to do business in the appropriate Product/Service category in Seplat Energy.

• This registration process shall ideally take between 5 -10 days to complete if all required documents are provided.

Note: The Vendor does not pay Seplat Energy for registration. They only pay for the Documents Validation Services to Dun & Bradstreet.

How to Maintain “Vendorship”.

Seplat Energy will from time to time, review the names of vendors on its Register and conduct revalidation exercises. Vendors will maintain their place on the Register based on factors including, but not limited to:

• Evidence of superior performance on work executed.

• Evidence of Vendor developing and deepening its own capability, resources, and expertise. This is particularly important for the development of Community and General Vendors.

• Cost Effectiveness.

• Maintenance of required documentation.

• Evidence of ethical business practices.

How Is My Work as a Vendor Assessed?

Contractor Evaluation is conducted by collecting and assessing relevant information from all Seplat Energy stakeholders involved in your transaction, on your performance on a particular contract or purchase order. This evaluation helps to recognize top performing Vendors and identify underperforming Vendors that require improvement. Evaluation is free and fair and done periodically during the life of the contract, and within a short period of contract completion. Assessment is conducted using the following criteria amongst others:

• HSE Performance

• Product/Service on-time delivery

• Product/Service Quality and Performance

• Collaboration with Contract Holder and relevant stakeholders

• Cost Discipline

• Compliance with Anti-corruption policies and procedures

Categorization of Vendors

Seplat Energy Vendors are categorized according to their Nigerian Upstream Petroleum Regulatory Commission (NUPRC) permits and capabilities. A Vendor can only be registered against the NUPRC permit they possess. Seplat Energy seeks a balanced number of vendors on the Register, to reflect the totality of Vendor capabilities, and give all registered Vendors reasonable opportunity to bid for work.

Extension of Categories

A Seplat Energy Vendor may want to increase the number of categories they can apply to extend its registered work. The Vendor should simply submit the following documents to enable Seplat Energy assess whether or not to extend registered categories:

• Current year Relevant NUPRC Certificate/Permit

• Agency representation letter from an Original Equipment Manufacturer (if registering as a supplier of products/equipment)

• Evidence of work done in that category

• Any other supporting documentation requested by Seplat Energy Vendor Management Unit.

Deregistration

Vendors can be sanctioned for poor or unethical performance. Typical grounds for sanction, which may be de-registration, suspension, or warning, include, but are not limited to:

• Running afoul of the Seplat Energy Anti-Bribery and Corruption policies.
• Falsification of records or documents, forgery and false financial reporting.
• Undeclared conflict of interest, fraud, or proven intention to defraud Seplat Energy.
• Serious breaches of Seplat Energy’s HSE Policy.
• Staff harassment.
• Unlawful alteration of documents.
• Repeated poor work performance, in terms of quality or progress.
• False allegations against Seplat Energy, especially in connection with the evaluation of bids and award of contracts.
• Inciting of community violence.
• Breach of contract.
• Dishonesty in contractual transactions with Seplat Energy.

Strategic Vendor Development

Seplat Energy is committed to supporting our community and other Nigerian Contractors to be able to execute work and services of increasing complexity, capability, and expertise. Seplat Energy is on the look-out for those contractors that demonstrate focus towards moving from simple work categories to complex and eventually strategic work categories.

Ethics and Whistleblowing

If you become aware of any information which, in your reasonable belief, relates to suspected wrongdoing, or danger, while working for Seplat Energy, you can report the matter via Seplat Energy’s Whistleblowing channels below:

Seplat Energy’s Whistle-blowing Hotline: 0800 444 1234 (Free Phone)
Email: [email protected]

KPMG’s MTN toll free number: 0703 000 0026
Email: [email protected]

Seplat Energy Vendor Management Unit Address

Seplat Energy Plc.
16a Temple Road (Olu Holloway),
Ikoyi-Lagos, Nigeria

Email: [email protected]

Phone: +234 (0) 907731935

Visit the website to begin the validation and registration process.

Frequently asked questions